COURSE NAME:Maintenance Budgeting, Cost Estimation & Control


UPCOMING EVENTS


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INTRODUCTION:

 

Budgetary control is the most widely used tool for planning and monitoring organizational activities. Importantly, the budgets are inextricably linked with both strategy formulation and cost analysis. For these reasons, it is crucial to interpret how maintenance costs behave so that realistic budgets and plans can be produced, and appropriate financial and non-financial resources can be made available to the business. Knowing some of the limitations of budgetary control, it is also imperative to complement and integrate the budgets with other organizational techniques, such as the balanced scorecard. Therefore, this course will allow you to explore the traditional tools of budgeting as well as new dynamic approaches which reflect and respond to the current complex and volatile business environment.

OBJECTIVES:
  • To have an overview of the company business plan, mission, vision, goals & strategies - as a preliminary required step to budget preparation.
  • To understand the nature of budget.
  • To identify scientific principles as a basis for effective budgeting
  • To acquire an introduction to the responsibility accounting and its relationship with budget preparation.
  • To know the cost estimating methods / tools used for better budgeting.
  • To know how to prepare maintenance budget.
OUTLINE:

DAY 1 DEFINITIONS & UNDERSTAND MAINTENANCE & BUDGET PRINCIPALS

  • General definitions
  • Overview on maintenance
  • Maintenance budgeting
  • Understand the different between Maintenance planning & Scheduling
  • Case Study to understand the meaning of maintenance planning
  • The Planning Process
  • Planning Premises, objectives, Goals
  • Understand the different between Preventive & Predictive Maintenance (PM & PdM)
  • Understand the different between Proactive & Reactive Maintenance
  • Effective Maintenance Management Process

 

DAY 2 OVERVIEW ON CMMS/ERP & MATERIAL MANAGEMENT

  • Overview on CMMS & ERP
  • What Should CMMS do
  • CMMS benefits
  • How to utilize CMMS in work management & Controlling Maintenance Work
  • How to utilize CMMS in Budget Managing 
  • Spare Parts & Material Management

-       Material Classifications

-       Understand the meaning of Lead Time

-       Criticality of utilization

-       Law of Pareto

-       Index of Rotation (LIR & NIR)

-       Spare Parts tests

-       Stock holding costs

-       Stock ordering costs

-       Economical order quantity (EOQ)

  • How to utilize Spare Parts & Material Management in maintenance budget Managing

 

DAY 3 BUDGET PROCEDURE & COST ESTIMATION

  • Policies, Procedures & Rules
  • Program & Budget
  • Budgeting Principals & objectives 
  • Budget advantages
  • Budget types
  • Type of Costs

 

  • Responsibility Centers
  • Oil agreements and chart of accounts
  • Distinguish between Capex and Opex
  • Case Study
  • Case study from one of gulf oil company

-       Finance business process

-       Budget Procedure

-       Budget in Spot (AFE & Fund Check)

-       Chart of account

-       Sample of budget request form

-       Sample of maintenance normal operating preparation sheet

-       (Man powers & Materials & Services)

 

DAY 4 – MAINTENANCE BUDGET & MAINTENANCE CONTRACTS & COST CONTROL

  • Why do you need a budget for maintenance?
  • Sources of information for the preparation of Budget Maintenance
  • Aggregation of the activities in events
  • Classification of Maintenance activities by types
  • Definition of volumes and resources
  • Maintenance contracts & outsourcing strategy & contractor management
  • Third Party Contractors
  • Costs for Origin
  • Costs for Destination
  • Updating and prediction
  • Management and control of operations
  • Control of budget
  • Case study
  • Management by KPI’s

 

DAY 5 – FLEXIBLE & STATIC BUDGETS

  • Describe the difference between a static budget and a flexible budget
  • Develop a flexible budget
  • Define the master budget and explain its major benefits to an organization
  • How to utilize Excel in developing budget

Training Methodology

  • Power-Point presentations
  • Handouts & Case Studies & WorkShop
  • Videos
  • User group discussions
  • Pre-and Post-Assessments
WHO SHOULD ATTEND:

 

  • Maintenance Supervisors from every business discipline and department who have to run departments and budgetary plans, and who are responsible for cost and strategic analysis
  • Financial Planning and Control Staff involved in the performance of a business unit, division or an organization as whole
  • Professionals with direct or indirect financial responsibilities
  • First appointment managers on fast-track development program
  • Professionals who require a course on the topic or who would benefit from having an opportunity to consider new ideas and methods
DURATION:
    • 5 Day(s)
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    The presentation is generally appealing to me. The dedication & devotion of the instructor are both laudable & admirable.
    Mohammed F. Alotaibi
    Sabic

    Really this course is important for any inspector, so I will recommended it for our employees. And thanks a lot!
    Ahmed Al-Yami
    Sabic

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    Ahmed Afifi
    Al-Zamil CoolCare

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    Sabic

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    Sabic

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    Wael M. Morsy
    Mobily

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    Yazeed Mohamed Mreki
    General Authority of Civil Aviation (GACA)

    It was good course & good preparation with excellent instructor. Thanks a lot.
    Faisal Mahdi Al-Qahtani
    Sabic

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    Abdul-Moniem Al-Humoud
    Sabic

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    Mohammed Amjad
    Al-Suwadi Services

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    Noel V. Garan
    Coldstorec Group Of Saudi Arabia

    Instructor was well prepared and knowledgeable I gain lot of useful information.
    Gulam Khan
    Saudi Aramco

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    Muthuraman Nachiappan
    Al-Suwadi Services

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    Salam Fakhoury
    Al Khodari Company

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    Mohammed Rashed Afifi
    Al Khodari Company

    The course is excellent and helpful. It help me in organizing the work in more safe manner.
    Muzammil Hayat
    Al Khodari Company

    The instructor is very knowledge and hard working, his way of teaching is very good.
    Ibrahim Darwish
    Al Khodari Company