CATEGORY TYPE: Finance & Accounting

COURSE NAME:Managing & Organising Accounts Payable


This course can be scheduled at your convenience, to request this course please click here

Effectively Managing & Organizing Accounts Payable is designed to equip professionals with an action plan for increased success and efficiency. In just two days delegates will learn how to improve their overall performance and grasp highly effective strategies for managing workloads.

  • Create a smooth-running payment system that saves time, money and resources
  • Utilize essential strategies to achieve accurate and timely close off
  • Gain an insight into how technology is changing AP processes

Accounts Payable: Why is it important and how does it add value to your organization?

  • Critical factors for successful Accounts Payable teams
  • The importance of authority limits

 Key areas within Accounts Payable where efficiency, accuracy and security can be improved

  • AP techniques you can implement in your accounts department to increase efficiency
  • How staffing requirements can be made more effective and profitable
  • Technological developments which can enhance your AP operations
  • Successfully minimizing manual work and improving processing methods
  • Developing effective AP management reporting tools 

 Integrating purchasing and accounts payable to create an efficient procurement process

  • Closing the loop between procurement and AP to create a total procurement process and support procurement strategy
  • Using techniques such as summarized bills for your suppliers, and matching of purchase orders, delivery notes and invoices

 Streamlining your expense processing

  • Tips and tricks of key expense processes and quickly identifying discrepancies in expense claims
  • Mastering the art of reducing ASAP invoice processing
  • An analysis of the pros and cons of purchasing cards
  • Effective checks for avoiding abuse of P-cards

 How technology is changing AP department operations

  • Data capture, workflow and document management
  • Integration of AP systems and placement of purchasing into electronic format
  • How to effectively detect and correct out-of-tolerance 
  • transactions
  • Current and future trends in transaction processing

 Maximizing your time and cash resources

  • Importance of maintaining accurate AP records and its effect on cash flow forecasting
  • Techniques for helping to eliminate duplicate payments, and holding payment with suppliers until problems are resolved
  • Early payment discounts
  • Invoice payment tracking systems

 Strategies to achieve accurate and timely close-off

  • Standardizing procedures to simplify the process 
  • Freeing up time by preparing subsidiary information 
  • Using estimates and accruals effectively during your close-off period
  • Strategies and tips to make year end close-offs easier
  • Reconciliation of the AP and general ledger

 Counteracting employee or customer fraud and theft

  • Successful methods for inserting more internal controls within AP processes
  • Developing a step-by-step fraud prevention strategy
  • Procedures, reviews and management accountability

 Setting up an effective records system with instant access to vital information

  • Build a system which coordinates control numbers through the entire payment process
  • Making your records accessible, while protecting against lost, misplaced and misused files
  • IRD record keeping requirements
  • Cost centre reports and project reports - how is the information collected?

 Key communication techniques 

  • Flow of information between your department and entire organization
  • Efficiently getting approvals, authorizations and signatures
  • Examining difficult situations that can arise in AP
  • Resolving problems while benefiting the employee, the AP department and organization
  • Credit Managers, controllers and supervisors
  • Accounts Payable and Business Support professionals
  • Anyone with accounts payable responsibilities
  • Finance Administrators
  • Business Support Assistants
  • Payroll Managers
    • 5 Day(s)

    The presentation is generally appealing to me. The dedication & devotion of the instructor are both laudable & admirable.
    Mohammed F. Alotaibi

    Really this course is important for any inspector, so I will recommended it for our employees. And thanks a lot!
    Ahmed Al-Yami

    You are doing excellent bringing such very talented instructor. Please keep it up.
    Ahmed Afifi
    Al-Zamil CoolCare

    I would like to appreciate you as well as the instructor for a good training due to the fact that the helping to gain new information about the types of valve with advantages and disadvantage as well. Many thinking.
    Zaki Ali Aldawood

    This course was very beneficial and helpful to understand one of the Major NDT method. I encourage ITC to continue with this performance.
    Talal Saad AlHasawi

    ITC service was in overall excellent. Thanks.
    Wael M. Morsy

    This course was good and a nice guide to the PMP exam. Thanks.
    Yazeed Mohamed Mreki
    General Authority of Civil Aviation (GACA)

    It was good course & good preparation with excellent instructor. Thanks a lot.
    Faisal Mahdi Al-Qahtani

    It was a nice course to have. I suggest taking this course with the same instructor to other people. Thanks for the instructor for his kindness & helfull during the course.
    Abdul-Moniem Al-Humoud

    It is very important course, which enable us to improve our knowledge to work approaching our big account and can be recall us the key account. This is will support us to active result for the best of the Co.
    Mohammed Amjad
    Al-Suwadi Services

    The instructor is highly and technical knowledgeable in explaining all the subject in the course taken.
    Noel V. Garan
    Coldstorec Group Of Saudi Arabia

    Instructor was well prepared and knowledgeable I gain lot of useful information.
    Gulam Khan
    Saudi Aramco

    It was a good learning experience. Got to know the concept involved in key account.
    Muthuraman Nachiappan
    Al-Suwadi Services

    The instructor Mr. Ahmed Sabry has a very nice spirit.
    Salam Fakhoury
    Al Khodari Company

    It is very useful to us and increase our knowledge.
    Mohammed Rashed Afifi
    Al Khodari Company

    The course is excellent and helpful. It help me in organizing the work in more safe manner.
    Muzammil Hayat
    Al Khodari Company

    The instructor is very knowledge and hard working, his way of teaching is very good.
    Ibrahim Darwish
    Al Khodari Company